Saga is committed to ensure that Your information remains secure. In order to prevent unauthorized access or disclosure, Saga has put in place necessary physical, electronic, and managerial procedures to secure and safeguard the collected information.
WHO IS CONTROLLING YOUR DATA
Your data is controlled by: UAB “Saga” Registration code: 140558131 VAT code: LT405581314 Address: Danės str. 25, Klaipeda LT-92112 , Lithuania Phone: +370 46 410 785 firstname.lastname@example.org
In case of any requests, complains or questions regarding personal data management, You can always contact Saga Data Protection Officer (DPO) using contact information provided above.
WHAT DATA IS BEING COLLECTED
Saga may collect the following data about You: name and surname, date of birth, place of birth, nationality, marital status, gender, phone number, email, address, personal photo, sea service and previous employment and experience data, document and certificate data (including scanned copies), biodata (including height, weight, size of clothes and boots, eye and hair color, blood type, and religion), education, bank details.
Saga may also collect the following data about Your next of kin: name and surname, date of birth, relationship to You, gender, phone number, email, address.
Saga may also collect the following data about Your children: name and surname, date of birth, relationship to you, gender.
FOR WHAT PURPOSE IS THE DATA BEING COLLECTED
Saga requires all the aforementioned data in order to process Your application, present to a possible company of Your employment (hereafter: employer), and use Your provided personal data for employment, as it is a requirement necessary to enter into a contract.
The data of Your next of kin is collected in order to contact Your next of kin in emergency situations, information checking, or any other urgent cases when You cannot be contacted directly.
Furthermore, any data collected about Your children is required for liability insurance in case of your decease, or if it is for insurance, mandatory for employment agreement.
Finally, the data is needed in order to provide services, necessary to ensure that You reach and return from employment destination.
WITH WHOM IS YOUR DATA BEING SHARED
With Your consent, Saga is sharing—not necessarily all—Your personal data with possible employers, shipping and travelling agents, and Saga employees when it is crucial to provide employment services. The employers and agents may be from third countries or international organisations, therefore Saga will employ all means possible and enforce appropriate safeguards to ensure that Your data is handled securely.
Saga may share Your personal data, in accordance to GDPR, with local authorities if it would be required by law.
FOR HOW LONG IS YOUR DATA BEING STORED
Saga has the following rules for data and document storing:
all the personal data that You have provided in the online application form is stored in online and local electronic database indefinitely, unless it has expired or no longer applicable, or it was updated with new data
■employment agreements are stored indefinitely in local electronic database and paper archive;
■ all bank account data is stored indefinitely in local electronic and online database, paper copy is destroyed if no longer applicable or updated with new data;
■ valid scanned copies of certificates are stored in online and local electronic database, paper copy and is destroyed upon expiry;
■ relevant performance reports and questionnaires are kept indefinitely in local electronic database, paper copy is destroyed after 5 years;
■ statement for expenses, excluding scanned copies of cheques, are stored indefinitely in electronic database, paper copy is destroyed after a year;
■ interview information is stored indefinitely in electronic and online database, paper copy is destroyed if no longer applicable or updated with new data;
■ presentation emails sent to companies are stored in online and local electronic database indefinitely, paper copy is destroyed after 3 years.
■ sea service data is stored indefinitely in online database, paper copy is destroyed upon being updated with new information.
■ statement of sea service confirmation is stored in online and local electronic database, and paper copy is destroyed after 3 years.
All other data may be stored as per data protection requirement regulations defined by the local authority.
WHAT RIGHTS DO YOU HAVE
As per GDPR Articles 15-25, You have the following rights regarding the data You provide:
■ right of access — the ability to get access to Your personal data that is being processed. This allows to see or view Your own personal data, as well as request copies of the personal data (GDPR art. 15);
■ right of rectification — the ability to ask for modifications on Your personal data in case it might be inaccurate or outdated (GDPR art. 16);
■ right of erasure — the ability to ask to delete Your personal data that is not required to keep by the applicable laws (GDPR art. 17);
■ right to restriction of processing — the ability to limit the processing of Your data as according to GDPR rules and regulations (GDPR art. 18);
■ right to be informed — the ability to ask for information about what personal data is being processed and why is it being processed (GDPR art. 19);
■ right to data portability — the ability to ask for transfer of Your personal data to You or other
data controller (GDPR art. 20);
■ right to object — the ability to object Your data being processed any further (GDPR art. 21);
■ right to not be subject for automatisation — the ability to ask for manual data processing rather than automated data processing (GDPR art. 22).
All above mentioned rights and any other rights enforced by local authority may be a subject to restrictions as per GPDR Article 23.
HOW CAN YOU RAISE A COMPLAINT
In case of any requests, complains or questions regarding personal data management, You can always contact Saga Data Protection Officer (DPO) using contact information provided beforehand. As per GDPR Article 12-3, Saga is required to provide information on any action taken on a request within 1 month of receipt of the request. This period may be extended up to 3 months where necessary, previously informing about the extension within 1 month of receipt of the request.